Door Approval Matrix for Project Teams

A door order can involve a designer, buyer, contractor, installer and distributor. When no one knows who owns a particular decision, a question can remain open while the project assumes it has been resolved. An approval matrix is a short record that assigns each decision to a responsible reviewer and links it to the correct door item and drawing reference.

This guide is a coordination tool. It does not replace contracts, local code review, product documentation or the approvals required for a selected configuration.

Separate visible choices from technical questions

Start with the project item code and list the decisions that need an owner: opening information, operation and handing, visible panel and frame direction, glass direction, supplied hardware scope, current drawing revision and any required project evidence. Give each decision a status: not supplied, under review, confirmed in current documentation or awaiting another project party.

The distinction protects the project from assumptions. A catalogue reference can help identify appearance intent, but it cannot decide every question. MX04, MX09 and MX25 identify room-door appearance references, while MX28 identifies a glass sliding-door reference. Neither page establishes a complete component list or project suitability.

Give every decision one accountable reviewer

The matrix does not need to be complicated. Record who provides the input, who reviews it and which document becomes the controlled reference. For example, an opening drawing may be provided by the project team, while a model-specific configuration question is answered against the supplier's current documentation. The buyer should know when a decision is only requested rather than confirmed.

Carry the matrix into release

Before release, compare the matrix with the latest order, drawing and finish record. The receiving team should be able to identify which revision applies to each door set. If a decision changes, create a new reference rather than editing an older approval informally.

FAQ

What belongs in a door approval matrix?

Include item code, decision topic, responsible party, current document reference, status, date and any required next action.

Does the matrix confirm a product specification?

No. It tracks who must confirm the specification and which current document controls the approved decision.

Why use item codes instead of room names?

Item codes keep decisions traceable when several openings share a similar room type, finish or model reference.

Conclusion

An approval matrix makes project decisions visible before they become assumptions. Assign the owner, retain the current reference and make unresolved issues explicit. That gives procurement and installation teams a shared view of what is ready and what still needs confirmation.

Need help preparing an approval discussion? Review room-door references, then share your item list through the enquiry form or the website WhatsApp link.